Your information deserves clarity, care and protection.

We may collect personal information that you provide directly, information generated through your use of our website, and information shared with us in connection with our business services.

Information You Provide

When you contact us or submit an enquiry, we may collect your name, business email address, telephone number, company name, job title and the information included in your message. If you enquire about our event technology services, we may also collect information about your event, expected audience, existing technology platforms and project requirements.

Technical Information

When you visit our website, certain technical information may be collected by our website infrastructure or the tools we use. Depending on the configuration, this may include your IP address, browser type, device information, pages visited, referring website and visit timestamps.

Business and Event Information

If we work with you or your organization, we may process professional contact details, project information and other information necessary to discuss, plan or deliver the agreed services. The information collected will depend on the nature of the interaction and the services involved.

We may use personal information for the following purposes:

Responding to Enquiries

To answer questions, understand your requirements, communicate with you and prepare relevant proposals.

Providing Our Services

To plan, configure, support and manage the event technology and operational services agreed with our clients.

Managing Business Relationships

To maintain client communications, coordinate projects and manage relevant business records.

Operating Our Website

To maintain website functionality, troubleshoot technical issues, monitor security and improve website performance where appropriate.

Understanding Website Activity

Where analytics tools are used, to understand how visitors interact with our website and identify opportunities to improve its usability.

Meeting Legal Obligations

To comply with applicable laws, respond to lawful requests and establish, exercise or defend legal rights where necessary.

We will handle personal information in accordance with the purposes communicated to you and the requirements of applicable law.

Our website may use cookies and similar technologies to support essential functionality, security, user preferences and website analytics.

The specific cookies used will depend on the website configuration and the third-party tools integrated with it. Where required by applicable law, we will provide appropriate information and obtain consent before using non-essential cookies or similar technologies.

You may also be able to manage cookies through your browser settings or a cookie-preference tool, if available. Disabling certain cookies may affect website functionality.

Note: E&M should verify its active cookies, analytics scripts, advertising pixels and consent-management tools before publishing this policy.

We may share personal information with third parties when necessary for our business operations, service delivery or legal obligations, subject to applicable law.

Technology & Service Providers

We may use website hosting providers, IT support services, security providers, analytics tools, communication platforms and other vendors that support our operations.

Event Technology Providers

Where required to deliver an agreed service, information may be processed through event registration platforms, event applications, virtual event systems and other relevant technology providers.

Clients & Event Organizers

When supporting a client's event, we may process or share relevant information according to the client's instructions, the applicable agreement and the requirements of the event.

Professional Advisers & Authorities

We may disclose information to professional advisers or public authorities where necessary for legal, regulatory or other lawful purposes.

We take appropriate steps to ensure that information shared with service providers is handled in accordance with applicable legal requirements and relevant contractual safeguards.

We do not sell personal information as a business practice.

E&M provides event technology and operational support to organizations managing meetings and events.

Depending on the event, the technology environment may process attendee names, professional contact details, registration status, session preferences, participation information and other details required to support the event. In many cases, the event organizer determines why attendee information is collected and how it is used. E&M may process that information on the organizer's behalf under the relevant agreement and instructions.

If you register for or attend an event managed by one of our clients, the organizer's privacy notice may also apply. Requests concerning attendee information may need to be directed to the organization responsible for that information. Where E&M independently determines the purposes of processing, we will handle the information in accordance with the applicable privacy notice and legal requirements.

The roles and responsibilities of E&M and the event organizer depend on the specific service arrangement.

We retain personal information for as long as reasonably necessary to fulfil the purposes for which it was collected, subject to applicable legal, contractual and recordkeeping requirements.

For example, enquiry information may be retained while we respond to a request, manage a potential business relationship or maintain relevant records.

Information processed for an event may be retained according to the relevant agreement, the event organizer's instructions, applicable legal requirements and operational needs.

When information is no longer required, we will take appropriate steps to delete it, anonymize it or otherwise handle it in accordance with applicable law.

Retention periods may differ depending on the type of information, the reason it was collected and the systems involved.

We take reasonable measures designed to protect personal information against unauthorized access, disclosure, alteration, loss and misuse.

Depending on the systems involved, these measures may include access controls, appropriate security configurations, secure data transmission, backups and safeguards for service providers.

However, no website, electronic transmission or storage system can be guaranteed to be completely secure. If a personal data breach occurs, we will assess and respond to it in accordance with applicable legal requirements and relevant incident-response procedures.

We encourage you to avoid sending passwords, payment details or other sensitive information through general website enquiry forms or unsecured communications.

Some website, communication, hosting or event technology providers may process or store information outside the country in which it was collected. Where personal information is transferred internationally, E&M will take the steps required by applicable law and relevant contractual obligations.

The countries involved and the safeguards applicable to a particular transfer may depend on the technology providers and services used.

Depending on your location and the laws applicable to the processing of your information, you may have rights relating to your personal information. These may include requesting access to information, seeking correction of inaccurate details, requesting deletion where applicable, withdrawing consent, or raising a privacy complaint.

The availability and scope of these rights depend on applicable law and any relevant exceptions. To submit a privacy request, contact us using the details provided in the Contact section of this policy. We may need to verify your identity or clarify your request before taking action.

If your information was collected by an event organizer or another organization, we may direct you to that organization or coordinate with it where appropriate. We will handle requests within the timeframes and procedures required by applicable law.

Our website is primarily intended for organizations and professionals seeking event technology and operational support. We do not knowingly collect children's personal information through our general business enquiry channels unless the collection is appropriate and handled in accordance with applicable law.

Some events supported by E&M may involve younger attendees. In such cases, the event organizer and relevant service providers should establish appropriate procedures for collecting and processing attendee information, including any required consent or additional safeguards. If you believe a child has provided personal information through our website without the required authorization, please contact us so we can review the matter.

Our website may contain links to third-party websites, platforms or services, including event technology providers and social media platforms. These third parties operate under their own privacy policies and practices. E&M does not control the privacy practices of websites that it does not operate.

We encourage you to review the relevant privacy notice before providing personal information through a third-party website or service.

We may update this Privacy Policy to reflect changes in our business operations, website functionality, technology providers or applicable legal requirements.

When we make changes, we will update the Last Updated date at the beginning of this page. Where required by law, we will provide additional notice or obtain consent for material changes.

We encourage you to review this page periodically to remain informed about how we handle personal information.

If you have questions about this Privacy Policy, wish to raise a privacy concern or want to submit a request relating to your personal information, please contact us.

Events & Meetings (E&M)
Website: https://eventsnmeetings.com/
Privacy Contact Email: hello@eventsnmeetings.com

Please provide sufficient information for us to understand your enquiry. Do not include passwords, identity documents, financial details or other sensitive information unless specifically requested through a secure and authorized process.

We will review and respond to privacy enquiries in accordance with applicable law.