E&M structures Whova event-app and attendee workflows around the event agenda, audience, communications, networking and engagement requirements.
Adoption depends on how attendees are invited, how easily they log in and how quickly they see something useful. Without a clear onboarding plan, the app becomes something a few people download and most ignore.
Speakers swap, rooms move and sessions run late. Agenda updates, notifications and announcements have to be planned and owned, otherwise attendees get too many messages, too few, or conflicting ones.
Attendee lists, check-in and engagement activity may sit in different tools. Without agreed fields and sync rules, you end up reconciling lists by hand and missing insight for follow-up.
Set up registration and attendee data so that the right people, access types and information carry through into the event app.
Configure the app's structure, branding, attendee onboarding and login approach so attendees can get started with minimal friction.
Build and organise sessions, tracks, speakers and locations, and manage the content collection and update process leading up to and during the event.
Set up attendee profiles, messaging, meetups and community features, and plan the prompts that help people start connecting.
Plan and schedule announcements, reminders and live updates, with clear ownership of who sends what and when.
Configure polls, Q&A, activity feeds and gamification to fit your session formats and audience, and support moderation.
Provide check-in and badge support, attendee app help desks and live troubleshooting during the event.
Define the attendance, engagement and adoption metrics your stakeholders need, and set up exports and dashboards to deliver them.
Attendee records and access types (whether managed in Whova or in a separate system).
Invitations, app download prompts, post-event follow-up.
Member or employee login where required.
Live and on-demand sessions for remote or hybrid attendees.
Attendee and engagement data, lead routing.
Check-in, badge printing and session scanning.
Attendance, app adoption and engagement reporting.
We review your agenda, audience, communication plan, existing tools and constraints.
We build the app structure, agenda, attendee onboarding, networking and engagement features in Whova.
We connect registration, CRM, marketing and onsite systems, and agree the data mapping.
We test attendee login, agenda content, notifications and data flows on real devices, end to end.
We open the app to attendees, monitor adoption and resolve issues quickly.
We provide onsite and live-event support, then post-event reporting and a lessons-learned review.
Adoption is mostly a communications and onboarding question. We plan how attendees are invited, make login as simple as your setup allows, and give people a reason to open the app early, such as a personalised agenda or an attendee directory. We also help you track adoption so you can nudge those who haven't joined.
It depends on your event. Some teams handle registration in Whova, while others use a separate registration system and bring attendee data across. We review your ticketing, payment and data requirements first, then recommend the setup that avoids duplicate records.
Decide who owns updates before the event starts. We set up a notification plan covering what gets sent, when and by whom, so attendees hear about changes without being flooded with messages.
Whova can play a role in hybrid events, often alongside a dedicated streaming or virtual setup. What matters is deciding what remote attendees access and how it connects to the onsite experience. We help define that and configure the pieces to match.
Yes, we support onsite operations including check-in and badge workflows, and can run an app help desk so attendees get help getting started. We rehearse the key workflows before the event.
Tell us about your event and where the platform, data or workflow isn't working as you need.
